Equipment, Procurement, & Scheduling Specialist

Position Summary
The Equipment, Procurement & Scheduling Specialist supports the Fleet, Equipment & Logistics Manager by coordinating the procurement of tools and equipment, placing purchase orders, managing rental equipment scheduling, and ensuring timely delivery to job sites. This role is critical in maintaining smooth field operations, preventing delays, and ensuring equipment and tooling needs are met efficiently and cost‑effectively.

Key Responsibilities

Equipment & Tool Procurement

• Create, process, and track purchase orders for equipment, tools, and supplies.
• Source vendors, obtain quotes, and negotiate pricing when appropriate.
• Maintain accurate records of purchases, rental agreements, and vendor communications.
• Monitor inventory levels and proactively place orders for commonly used tooling or consumables.

Rental Equipment Coordination

• Schedule rental equipment deliveries, pickups, and returns in alignment with project timelines.
• Coordinate equipment availability with suppliers and internal teams to avoid scheduling conflicts.
• Track rental durations to prevent unnecessary charges and ensure cost efficiency.
• Monitor rental usage and generate reports as needed.

Logistics Support

• Assist the Fleet, Equipment & Logistics Manager with planning and executing equipment movement between job sites.
• Communicate with field supervisors, project managers, and vendors to ensure accurate and timely deliveries.
• Update internal tracking systems with equipment status, location, and due dates.

Administrative & Reporting

• Maintain organized documentation, including rental records, purchase history, quotes, and vendor contracts.
• Prepare weekly reports on equipment usage, rental costs, upcoming needs, and open orders.
• Support budgeting and forecasting by tracking spending against project or departmental budgets.

Qualifications

Required

• High school diploma or equivalent.
• 1–3 years of experience in procurement, logistics, equipment coordination, or a related administrative operations role.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Outlook) and/or procurement or ERP systems.
• Excellent communication and vendor‑coordination skills.

Preferred

• Experience in construction, industrial services, utilities, manufacturing, or another equipment‑heavy industry.
• Familiarity with rental equipment, tooling, or inventory management systems.
• Ability to read job schedules and understand basic project workflow.

Key Competencies

• Strong multitasking and time‑management abilities.
• Problem-solving mindset with the ability to anticipate equipment needs.
• Ability to work collaboratively in a fast-paced, deadline-driven environment.
• Reliable, detail-oriented, and proactive.

Physical & Work Environment Requirements

• • Primarily office-based with regular communication with field staff and vendors.
  • Occasional lifting of up to 50 lbs when inspecting or handling small tools or equipment (if applicable).

Geiger Brothers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.